Transformation has traditionally meant structural or infrastructure change in an organisation to improve performance. McKinsey estimates that about 70% of transformation projects fail to deliver the promised value, and most organisations get less than a third of the expected results. Even with widespread AI use, clear business results are uncommon.
Sharing Is Caring -The Heart of Seamless Customer Care
The best customer care is seamless; customers don’t notice it; they simply move forward, satisfied. Different moments, different channels, but the same expectation.
We created new hubs in Albania and Malaga, making them a place for new skill profiles. We established a trading model, processes, operations, and new EVO company codes. We created brand-new companies in new geographies while establishing and constructing building blocks that will continue to unlock immense potential in the coming years.
In 2022, we changed the outdated Feedback Loop (FBL) process and the complaints management system. We introduced a new and leading complaints process to instantly address errors and customer concerns across all lines of business. We partnered with the Vodafone UK central team to transform the process, systems, and tools and the HR-ER, Operations and CXX teams to reform consequence matrix management. We deployed multiple agile projects to eliminate our people errors, leading to reduced complaints and a better customer experience model. We developed a comprehensive complaints program dashboard on PowerBI. This tool provided a single view of all complaints, eliminated manual processes, and provided real-time information to enhance decision-making and the ability to analyse the complaint data.
Challenges and Solutions
Challenges
The manual nature of capturing complaints led to errors and inefficiencies, making it difficult to measure and monitor the overall impact of complaints on the organisation. We aimed to reduce complaints and have an efficient reporting mechanism to help identify trends and complaint patterns across different lines of business.
Solutions
We introduced a new complaints process to replace FBL by developing a comprehensive complaint dashboard to track and manage complaints. We created internal Complaint PowerBI reports for better visibility and atomising and digitising the complaints processes to reduce manual errors and improve overall efficiency. In May 2023, our complaint number was 438; by September, we reduced them to 45% to reach 233 complaints. This substantial reduction shows the effectiveness of our efforts in addressing and resolving customer concerns to ensure exceptional customer journeys.
Value and Impact
Transformed customer experience.
Enhanced operational efficiency.
Addressed and reduced errors in people's interactions.
Achieved fewer complaints.
Implemented an effective complaints management system.